Charities and their supporters are constantly arranging fund-raising events and running projects, involving dealing with several parties. There can be a lot of paperwork which means there is always the risk of data loss. Managed file transfer can be at the centre of organising all these activities enabling charities to deal with internal and external groups, transferring crucial documents via email. You can communicate in real time, without creating extraneous information or posing any problems. Using managed file transfer means that people won't lose important paperwork and it really is as simple as just sending a link in an email which can be used for organising events, putting out tender bids or for any number of uses needed by charities.
Managed file transfer can support charities large and small, whether they are working with small change by collecting in the street, organising team events or working with massive corporate donations. Whatever the scale of the operation, managed file transfer can support the organisation with great ease.
The major source of fund collection these days is on-line whether it be a tip jar in PayPal or the widely used JustGiving website. All this requires counting, logging and tracking. Where the money is being transferred to and from is not important. The ability to see, track and share the information about it is. It's important to understand that whilst tracking and controlling data is not the foremost activity of the charity, it's still vital to an efficient organisation.
Complying with bank data requirements is easier with managed file transfer, whether a client is simply setting up a regular direct debit or making an on-line bank transfer, any documents in question can be sent between parties with great ease using managed file transfer and may even replace the need for a paper solution at all. Once the data is scanned and filed, it can be placed in an accessible place, thereby dispensing with the need for hard copy altogether.
It has to be understood though that there are a number of software solutions that can support this need. Data protection is tantamount whether privacy is expected by a donor or for simple protection of the financial data. Managed file transfer supports the transfer of encrypted data, distributing data security support where it's needed most.
When organising an event or a project where the money is to be distributed out, liaising with companies outside of the group, for example to organisations in another country, is simple. You can simply attach the information to an email with just one click (assuming integration is present) and the software does the rest of the work - uploading, encrypting, tracking and logging the status of access and more. It really is a hands off installation, with many groups overlooking the time saving when examining the budget costs. It can represent a serious saving of man-hours and allows for the logging and support of data thereby meeting auditing and compliance requirements.
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